Most project tools force a trade-off: a simple task board that falls apart once real delivery work lands on it, or a sprawling platform nobody finishes setting up. Intrinsync's Project Management module sits in between: a real Project → Milestone → Task structure, a drag-to-use Gantt chart, timesheets that hold up for client billing, and budgets that track quoted vs. actual automatically, without a maze of settings to wade through first.
Every project follows one simple shape: Project → Milestone → Task. No fifth level of sub-sub-tasks to get lost in.
Project → Milestone → Task, with no bottomless hierarchy. Milestones carry the dates your client cares about; templates set up statuses and fields automatically when a project starts.
One list shows everyone exactly what's on their plate: every task across every project they're part of, sorted by what's due soonest.
Healthy projects collapse to a single line. Anything with a stale score, an at-risk milestone, or an unacknowledged client promise expands automatically so it can't be missed.
Ongoing operational work, like a weekly compliance check or a monthly site visit, generates itself from a schedule instead of someone remembering to create it.
Start a new project from a saved template, with standard milestones, tasks and fields already set up, so delivery starts with structure, not a blank page.
A drag-to-use Gantt chart, timesheets that hold up for client billing, and budgets that track quoted vs. actual automatically as work gets logged.
A real, drag-to-use Gantt chart with dependency lines, critical-path highlighting and automatic date cascading. Move one milestone and everything downstream previews first, for example "this moves 4 tasks, one lands on a public holiday," rather than being applied silently. Every task carries a clear start and due date, so staying on schedule isn't a matter of memory: at-risk and overdue work surfaces on its own, keeping delivery timeliness visible to the whole team, not just whoever last opened the plan.
Start-stop timers and manual timesheet entry, with billable/non-billable flagging and a proper approval step before time counts toward a client.
Tasks get a simple size (Small, Medium, Large), and the system quietly learns your team's real pace, projecting honest dates instead of forcing anyone to guess hours.
One simple heat bar per person shows how loaded their week actually is, so you can see at a glance whether the team can take on a new project before you commit.
Set a budget per project or milestone, and watch it stay honest as work gets logged: quoted vs. actual hours, cost, margin and work-in-progress, always current.
One daily digest instead of a notification firehose, plus the reporting, documentation and access-control features that come with scaling delivery up.
Comment and @mention directly on tasks and projects. Instead of a firehose of notifications, everyone gets one daily digest, sorted into what needs a decision, what changed, and what's just FYI.
A proper risk register and issue tracking, distinct from ordinary tasks, with escalation workflows so problems surface before they become client-facing surprises.
Full critical-path calculation and slack analysis across your dependency graph, plus baseline snapshots to see exactly how and why a plan has drifted.
Project-health and milestone burndown/burnup dashboards, a custom report builder, portfolio-wide rollups, and export to PDF, Excel or CSV.
A versioned file repository and a lightweight wiki, scoped per project, so project documentation has a home that isn't a scattered folder of email attachments.
Single sign-on and two-factor authentication, for organisations that need it as a baseline requirement.
Planning, scheduling, time tracking, budgets and client-facing reporting live in one tool, with nothing to bolt on separately.
One simple shape (Project → Milestone → Task) with no bottomless nested sub-tasks to get lost in.
A private, personal calibration instead of a public scoreboard of missed estimates.
Every cascading change is previewed and confirmed, never silently applied.
"Can we take this on?" is answered for free, not gated behind a pricier tier.
Milestones, tasks and budgets are connected in one project, so quoted-vs-actual is always a real, current number, with no reconciling data from somewhere else.
The questions we hear most from teams sizing up a new project tool.
Yes. It works on its own, and it sits alongside Intrinsync CRM if you run both, but neither depends on the other.
Yes. Time tracking and budgeting are built in, so you can see the hours logged against the budget for each project without a separate tool.
Yes. Contractors can be given access to only the projects they work on, and you can monitor their progress, time and budget next to your own team's.
An interactive Gantt timeline, a portfolio view across all your projects, and a personal My Work list for each team member.
Book a demo and tell us how you run projects today. We'll show you the platform set up around your process.